What is Exchange?
Exchange is a favorite Microsoft messaging system that includes a mail server, an e-mail program (e-mail client), and groupware applications. Exchange email is typically used in firm settings, most population use Microsoft Outlook to take advantage of Outlook's collaborative features, such as the quality to share calendars and feel lists.
Why Hosted Exchange?
• No software costs (Outlook is regularly included for free)
• No It hardware costs (Exchange Server and licenses cost thousands)
• Servers are maintained and backed up by hosting company
• Easy and fast setup with continued Technical Support
Exchange serves two Purposes
• Mail Server
• Collaboration server
• Exchange allows users to share information:
o collective folders - users can conduce and view files.
o Calendars
o coordinate meeting schedule
o set appointments
o Address books - create and assuredly contend a Global Address Book
How Does Exchange work?
• Hosted Exchange (Hosted Messaging & Collaboration- Hmc)
• Exchange uses Rpc over Https = gain relationship (outlook anywhere)
Remote course Call (Rpc)
• Rpc is a protocol that one program can use to ask a service from a program located on other computer.
• Https (Port 443) - Owa (outlook web access), Oma ( outlook mobile access),async
• Port 443 is also used for all Exchange objects (mail, contacts)
All connections are gain
• imaps - port 993
• smtps - port 465
Setting up Exchange in Outlook
1. In Outlook >Go to Tools | E-mail Accounts| Add new email accounts
2. take the type of mail server you will be connecting to. (Exchange
3. Add the server name - supplied by hosting firm and User Name
4. take More Settings |add the name by which the list will be named.
• Microsoft Exchange Server section
5. take the relationship Tab - take connect to my Exchange mailbox using Http
6. Click on the Exchange Proxy Settings
• Url to connect to my proxy server for Exchange: provided by hosting company
• primary name for proxy server: provided by hosting company
Exchange Features
• Mailboxes: Allows you to create, edit and administrate mailboxes. This includes setting up feel data that will make worker feel data ready in the Global Address Book in Outlook.
• collective Folders: Allows you to set a user to Admin status, so that they can create and administrate collective folders for shared documents in either Outlook Web entrance or Outlook.
• Distribution Lists: create a distribution list using use a singular email alias. When a message is sent to a distribution list, it is automatically routed to the email address of each member in the list.
• Contacts: create and administrate external Contacts so that they can be included in a Global Address Book.
• Disk Space: View/manage how much disk space is being used by mailboxes, and order additional space as needed.
Exchange - Spam control
Junk E-Mail folders
• Allows users to set filters in order to reduce spam.
• The Junk E-mail Filter in Outlook is turned on by default, and the security level is set to Low.
How to convert the level of junk e-mail protection:
1. On the Tools menu, click Options.
2. On the Preferences tab, under E-mail, click Junk E-mail.
3. take the security level that you want.
How to share calendars
Select Share my Calendar
This highlight requires you to use a Microsoft Exchange Server e-mail account.
1. In Calendar, in the pilotage Pane click Share My Calendar.
2. Specify the population who can entrance your Calendar.
3. Click Add.
4. In the Add Users dialog box, in the Type Name or take from List box, enter the name of the person whom you want to grant sharing permissions to.
5. Under Add Users, click Add, and then click Ok.
6. In the Name box, click the name of the person you just added.
7. Under Permissions, in the Permission Level list, click the permission level that you want.
Public Folders
• collective Folders provide an efficient way to collect, organize, and share information.
• In order to contribute/view a collective portfolio a user must be made an Administrator to the collective Folder.
• Administrator entrance allows the user to administrate collective Folders through Outlook or Outlook Web entrance (enabled through SiteControl)
1. Click on the user to be added to the collective Folder
2. Click the Submit button
How to Open a collective portfolio in Outlook (2003)
1. On the Go menu, click portfolio
• (Folder: Displays the folders ready in your mailbox. To view subfolders, click the plus sign (+) next to the folder. If the portfolio List is not visible, on the Go menu, click portfolio List.).
2. At the lowest of the portfolio List, click collective Folders, and then double-click the portfolio you want to open. If the portfolio you want to open is located within other folder, click the plus sign (+) next to each subfolder until you find the portfolio you want.
Public portfolio in Outlook (2003) - setting permissions
1. take the type of portfolio you want to check permissions on.
2. Right-click the folder, and then click Sharing.
3. Click the overview tab. Your permission level appears under Your permissions.
• If the Permissions tab appears instead of the overview tab, you have owner permission. If neither tab appears, you do not have permission to view or convert the portfolio properties.
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