Email has come to be the acceptable form of communication in business. Store researcher, Gartner Group, conducted a study and found that practically 97% of all business communication was via email. an additional one witness by Osterman explore found that 79% of all businesses now accept emails as written confirmation of approvals or orders. This means that emails form part of companies' records and must be stored for the same time period that written records would be stored for. In fact, up to 83% of a business's necessary data can be found in its email. It's cheap to assume that all businesses would be concerned in investing in a system that would archive their email, gain it and store it for easy access.
The primary function of an email archiving system is to extract message contents and attachments from incoming and outgoing emails. It indexes them and stores them in a read-only format, which ensures that they are recorded and maintained in their primary state. One of the benefits of archiving emails is that it creates more space on the mail server. Emails are stored in a compressed format, which saves a huge number of disk space for users and companies.
