What is Exchange?
Exchange is a beloved Microsoft messaging theory that includes a mail server, an e-mail program (e-mail client), and groupware applications. Exchange email is typically used in business settings, most population use Microsoft Outlook to take benefit of Outlook's collaborative features, such as the potential to share calendars and touch lists.
Ms Exchange Hosting
Why Hosted Exchange?
• No software costs (Outlook is usually included for free)
• No It hardware costs (Exchange Server and licenses cost thousands)
• Servers are maintained and backed up by hosting company
• Easy and fast setup with continued Technical Support
Exchange serves two Purposes
• Mail Server
• Collaboration server
• Exchange allows users to share information:
o social folders - users can lead and view files.
o Calendars
o coordinate meeting schedule
o set appointments
o Address books - originate and of course say a Global Address Book
How Does Exchange work?
• Hosted Exchange (Hosted Messaging & Collaboration- Hmc)
• Exchange uses Rpc over Https = collect connection (outlook anywhere)
Remote policy Call (Rpc)
• Rpc is a protocol that one program can use to ask a assistance from a program settled on another computer.
• Https (Port 443) - Owa (outlook web access), Oma ( outlook movable access),async
• Port 443 is also used for all exchange objects (mail, contacts)
All connections are collect
• imaps - port 993
• smtps - port 465
Setting up Exchange in Outlook
1. In Outlook >Go to Tools | E-mail Accounts| Add new email accounts
2. settle on the type of mail server you will be connecting to. (Exchange
3. Add the server name - supplied by hosting business and User Name
4. settle on More Settings |add the name by which the catalogue will be named.
• Microsoft Exchange Server section
5. settle on the connection Tab - settle on associate to my Exchange mailbox using Http
6. Click on the Exchange Proxy Settings
• Url to associate to my proxy server for Exchange: in case,granted by hosting company
• important name for proxy server: in case,granted by hosting company
Exchange Features
• Mailboxes: Allows you to create, edit and conduct mailboxes. This includes setting up touch information that will make worker touch information ready in the Global Address Book in Outlook.
• social Folders: Allows you to set a user to Admin status, so that they can originate and conduct social folders for shared documents in either Outlook Web entrance or Outlook.
• Distribution Lists: originate a distribution list using use a single email alias. When a message is sent to a distribution list, it is automatically routed to the email address of each member in the list.
• Contacts: originate and conduct external Contacts so that they can be included in a Global Address Book.
• Disk Space: View/manage how much disk space is being used by mailboxes, and order supplementary space as needed.
Exchange - Spam control
Junk E-Mail folders
• Allows users to set filters in order to cut spam.
• The Junk E-mail Filter in Outlook is turned on by default, and the protection level is set to Low.
How to turn the level of junk e-mail protection:
1. On the Tools menu, click Options.
2. On the Preferences tab, under E-mail, click Junk E-mail.
3. settle on the protection level that you want.
How to share calendars
Select Share my Calendar
This highlight requires you to use a Microsoft Exchange Server e-mail account.
1. In Calendar, in the sailing Pane click Share My Calendar.
2. Specify the population who can entrance your Calendar.
3. Click Add.
4. In the Add Users dialog box, in the Type Name or settle on from List box, enter the name of the someone whom you want to grant sharing permissions to.
5. Under Add Users, click Add, and then click Ok.
6. In the Name box, click the name of the someone you just added.
7. Under Permissions, in the Permission Level list, click the permission level that you want.
Public Folders
• social Folders contribute an productive way to collect, organize, and share information.
• In order to contribute/view a social briefcase a user must be made an Administrator to the social Folder.
• Administrator entrance allows the user to conduct social Folders through Outlook or Outlook Web entrance (enabled through SiteControl)
1. Click on the user to be added to the social Folder
2. Click the Submit button
How to Open a social briefcase in Outlook (2003)
1. On the Go menu, click briefcase
• (Folder: Displays the folders ready in your mailbox. To view subfolders, click the plus sign (+) next to the folder. If the briefcase List is not visible, on the Go menu, click briefcase List.).
2. At the bottom of the briefcase List, click social Folders, and then double-click the briefcase you want to open. If the briefcase you want to open is settled within another folder, click the plus sign (+) next to each subfolder until you find the briefcase you want.
Public briefcase in Outlook (2003) - setting permissions
1. settle on the type of briefcase you want to check permissions on.
2. Right-click the folder, and then click Sharing.
3. Click the overview tab. Your permission level appears under Your permissions.
• If the Permissions tab appears instead of the overview tab, you have owner permission. If neither tab appears, you do not have permission to view or turn the briefcase properties.
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